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You are here: Home / Parish Council / Policies and Governance

Policies and Governance

Parish Council Policies

Parish Councils were established as the first tier of local government in 1894 to take over local oversight of civic duties in rural towns and villages. Caversfield Parish Council was formed in 1976 and discharges its duties and powers within the law and according to its governance policies. These policies are reviewed regularly.

The rules governing the behaviour of Parish Councillors are set out in the Code of Conduct produced by Cherwell District Council and adopted by the Parish in June 2012. Parish Councillors work to rules on how business is conducted, as set out in the Standing Orders and the Financial Regulations.

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Standing Orders

Standing Orders Originally adopted on 21 November 2018 and re-adopted on 18 November 2020

Financial Regulations
Financial Regulations Adopted on 18 September 2019

Code of Conduct

Code of Conduct (June 12)

Register of Members’ Interests Forms
are available on Cherwell’s Parish Site

Communication Policy

Communication Policy (re-adopted 15 July 2020)

Complaints Procedure 

Complaints procedure (adopted 17 May 2019)

Compliments and Complaints Form

Complaints Form

Data Protection Policy
Data Protection Policy (adopted 18 November 2020)

Dispensations Procedure
Dispensations Procedure and Form (adopted 18 September 2019)

Document Retention and Disposal Policy and Procedure
Document Retention Policy (adopted 16 September 2020)

Equality and Diversity Policy
Equality and Diversity policy (adopted 17 July 2019)

Financial Reserves Policy
Reserves Policy (adopted 20 May 2020)

Freedom of Information Introduction and Publication Scheme
Freedom of Information Introduction and Publication Scheme (revised and re-adopted 20 March 2019)

Gifts and Hospitality Policy
Gifts and Hospitality Policy and Councillor Notification Form (adopted 20 March 2019)

Grants Policy and Application Form
Grants Policy and Application Form (re-adopted 18 November 2020) The application is available as a Word document from the Clerk

Internal Audit Terms of Reference
Internal Audit Terms of Reference (adopted 17 July 2019)

Internal Financial Control Policy
Internal Financial Controls (adopted 20 May 2020)

Meeting Attendance Policy
Meeting Attendance Policy (adopted 19 September 2019)

Member : Officer Protocol
Member : Officer Protocol (adopted 21 March 2018)

Online Payment Procedure
Online Payment Procedure (adopted 20 May 2020)

Planning protocol on pre-application meetings
Protocol on pre-application meetings for major developments (adopted 17 July 2019)

Privacy Notice
Privacy Notice (re-adopted 16 September 2020)

Recording of Meetings Policy
Recording of Meetings Policy (re-adopted 15 July 2020)

Risk Assessment Policy 2020/21
Council Risk Assessment 20/21 (adopted 20 May 2020)

Social Media and Electronic Communication Policy
Social Media Policy (adopted 20 March 2019)

Staffing Committee
Terms of reference for the staffing committee (adopted 15 May 2019)

Staff: Appraisal Policy 
Appraisal Policy (adopted 15 November 2017)

Staff: Dignity at Work Policy
Dignity at Work Policy  / Anti-Bullying (adopted 20 March 2019)

Staff: Grievance Policy
Grievance Policy (adopted 21 March 2018)

Staff Recruitment Policy 
Recruitment Policy (adopted 15 November 2017)

Training and Development Policy 
Training and Development Policy (re-adopted 16 September 2020)

Vacancy Procedure for Councillors 
Vacancy Procedure (adopted 17 July 2019)

Virtual Meeting Procedure
Virtual Meeting Procedure (adopted 20 May 2020)

Councillor Vacancy Co-option Application Form 
Councillor Co-option Application Form (15 May 2019)

Website Accessibility Statement
Website Accessibility Statement (adopted 16 September 2020)
Also available as a web page

Website Policy 
Website Policy (adopted 20 November 2019)

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Forthcoming Events

Jan
20
Wed
7:30 pm Parish Council Meeting @ Online via Zoom (see agenda for details)
Parish Council Meeting @ Online via Zoom (see agenda for details)
Jan 20 @ 7:30 pm – 9:30 pm
 
Mar
17
Wed
7:30 pm Parish Council Meeting @ Online via Zoom (see agenda for details)
Parish Council Meeting @ Online via Zoom (see agenda for details)
Mar 17 @ 7:30 pm – 9:30 pm
 
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Latest News

January Agenda

January 2021 Parish Council Meeting

The next meeting of the Parish Council is on Wednesday 20 January at the usual time of 7.30pm.  But, of course, due to the ongoing COVID restrictions, we’ll be meeting via Zoom (https://zoom.us/) with the meeting ID 838 5130 … [Read More...] about January 2021 Parish Council Meeting

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Help needed!

Do you have some free time to help get people to the Vaccination Centre at Bicester Heritage? The Healthy Bicester Team is looking for High-vis Heroes to help with the COVID-19 vaccination plan in Bicester. The scientists have done their bit by … [Read More...] about Help needed!

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