Parish Council Policies
Parish Councils were established as the first tier of local government in 1894 to take over local oversight of civic duties in rural towns and villages. Caversfield Parish Council was formed in 1976 and discharges its duties and powers within the law and according to its governance policies. These policies are reviewed regularly.
The rules governing the behaviour of Parish Councillors are set out in the Code of Conduct produced by Cherwell District Council and adopted by the Parish in June 2012. Parish Councillors work to rules on how business is conducted, as set out in the Standing Orders and the Financial Regulations.
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Standing Orders
Standing Orders Adopted on 21 November 2018
Financial Regulations
Financial Regulations Adopted on 18 September 2019
Code of Conduct
Code of Conduct (June 12)
Register of Members’ Interests Forms are available on Cherwell’s Parish Site
Communication Policy
Communication Policy (re-adopted 15 July 2020)
Complaints Procedure
Complaints procedure (adopted 17 May 2019)
Compliments and Complaints Form
Complaints Form
Data Protection Policy
Document retention policy (adopted 21 November 2018)
Dispensations Procedure
Dispensations Procedure and Form (adopted 18 September 2019)
Document Retention and Disposal Policy and Procedure
Document Retention Policy (adopted 16 September 2020)
Equality and Diversity Policy
Equality and Diversity policy (adopted 17 July 2019)
Financial Reserves Policy
Reserves Policy (adopted 20 May 2020)
Freedom of Information Introduction and Publication Scheme
Freedom of Information Introduction and Publication Scheme (revised and re-adopted 20 March 2019)
Gifts and Hospitality Policy
Gifts and Hospitality Policy and Councillor Notification Form (adopted 20 March 2019)
Grants Policy and Application Form
Grants Policy and Application Form (adopted 16 November 2018) The application is available as a Word document from the Clerk
Internal Audit Terms of Reference
Internal Audit Terms of Reference (adopted 17 July 2019)
Internal Financial Control Policy
Internal Financial Controls (adopted 20 May 2020)
Meeting Attendance Policy
Meeting Attendance Policy (adopted 19 September 2019)
Member : Officer Protocol
Member : Officer Protocol (adopted 21 March 2018)
Online Payment Procedure
Online Payment Procedure (adopted 20 May 2020)
Planning protocol on pre-application meetings
Protocol on pre-application meetings for major developments (adopted 17 July 2019)
Privacy Notice
Privacy Notice (re-adopted 16 September 2020)
Recording of Meetings Policy
Recording of Meetings Policy (re-adopted 15 July 2020)
Risk Assessment Policy 2020/21
Council Risk Assessment 20/21 (adopted 20 May 2020)
Social Media and Electronic Communication Policy
Social Media Policy (adopted 20 March 2019)
Staffing Committee
Terms of reference for the staffing committee (adopted 15 May 2019)
Staff: Appraisal Policy
Appraisal Policy (adopted 15 November 2017)
Staff: Dignity at Work Policy
Dignity at Work Policy / Anti-Bullying (adopted 20 March 2019)
Staff: Grievance Policy
Grievance Policy (adopted 21 March 2018)
Staff Recruitment Policy
Recruitment Policy (adopted 15 November 2017)
Training and Development Policy
Training and Development Policy (re-adopted 16 September 2020)
Vacancy Procedure for Councillors
Vacancy Procedure (adopted 17 July 2019)
Virtual Meeting Procedure
Virtual Meeting Procedure (adopted 20 May 2020)
Councillor Vacancy Co-option Application Form
Councillor Co-option Application Form (15 May 2019)
Website Accessibility Statement
Website Accessibility Statement (adopted 16 September 2020)
Also available as a web page
Website Policy
Website Policy (adopted 20 November 2019)