• Skip to main content
  • Skip to primary sidebar

Caversfield Parish Council

  • Home
  • About Caversfield
    • Hallowe’en
    • St Laurence’s Church
    • The Park
    • The Tennis Courts
    • Management Companies in the Village
      • Stratton Fields Management Company
    • Bicester Heritage and RAF Bicester
  • Parish Council
    • Councillors for 2022 / 2023
    • Becoming a Councillor
    • Agenda and Minutes
      • 2022 – 2023 – Agenda and Minutes of Meetings
      • 2021 – 2022 – Agenda and Minutes of Meetings
      • Annual Parish Meetings
      • Previous years’ meeting papers
    • Accounts
      • Accounts 2022/23
      • Accounts 2021/22
      • Accounts 2020/21
      • Financing the Parish Council
    • Policies and Governance
    • Planning applications
  • Local Information
    • Village Emergency Planning – be prepared
    • Health – Doctors and Dentists
    • Health and Wellbeing
    • Education and Early Years Provision
    • Air Cadets
    • Public Transport
    • Cherwell District Council
    • Thames Valley Police
    • RAF Croughton
    • Volunteering Opportunities
  • Latest News
  • Village Calendar
  • Contact
You are here: Home / Parish Council / Policies and Governance

Policies and Governance

Parish Council Policies

Parish Councils were established as the first tier of local government in 1894 to take over local oversight of civic duties in rural towns and villages. Caversfield Parish Council was formed in 1976 and discharges its duties and powers within the law and according to its governance policies. These policies are reviewed regularly.

The rules governing the behaviour of Parish Councillors are set out in the Code of Conduct produced by Cherwell District Council and adopted by the Parish in June 2012. Parish Councillors work to rules on how business is conducted, as set out in the Standing Orders and the Financial Regulations.

All document links open in new tabs.


Standing Orders

Standing Orders Originally adopted on 21 November 2018 and re-adopted on 16 March 2022

Financial Regulations
Financial Regulations Originally adopted 18 September 2019 and re-adopted on 15 September 2021

Code of Conduct

Code of Conduct (June 12)

Register of Members’ Interests Forms
are available on Cherwell’s Parish Site

Communication Policy

Communication Policy (adopted 20 July 2022)

Complaints Procedure 

Complaints procedure (adopted 3 August 2021)

Compliments and Complaints Form

Complaints Form

Data Protection Policy
Data Protection Policy (adopted 18 November 2020)

Debit Card Use Policy
Debit Card Use Policy (adopted 17 November 2021)

Dispensations Procedure
Dispensations Procedure and Form (adopted 15 September 2021)

Document Retention and Disposal Policy and Procedure
Document Retention Policy (adopted 16 September 2020)

Equality and Diversity Policy
Equality and Diversity policy (adopted 3 August 2021)

Expenses Policy
Expenses Policy (adopted 20 January 2021)

Financial Reserves Policy
Reserves Policy (adopted 18 May 2022)

Freedom of Information Introduction and Publication Scheme
Freedom of Information Introduction and Publication Scheme (re-adopted 17 March 2021)

Gifts and Hospitality Policy
Gifts and Hospitality Policy and Councillor Notification Form (re-adopted 17 March 2021)

Grants Policy and Application Form
Grants Policy and Application Form (re-adopted 18 November 2020) The application is available as a Word document from the Clerk

Health and Safety Policy
Health and Safety Policy (adopted 16 March 2022)

Internal Audit Terms of Reference
Internal Audit Terms of Reference (adopted 3 August 2021)

Internal Financial Control Policy
Internal Financial Controls (adopted 18 May 2022)

Meeting Attendance Policy
Meeting Attendance Policy (adopted 15 September 2021)

Member : Officer Protocol
Member : Officer Protocol (adopted 21 March 2018)

Online Payment Procedure
Online Payment Procedure (adopted 16 March2022)

Planning protocol on pre-application meetings
Protocol on pre-application meetings for planning developments (adopted 3 August 2021)

Privacy Notice
Privacy Notice (re-adopted 16 September 2020)

Recording of Meetings Policy
Recording of Meetings Policy (adopted 20 July 2022)

Risk Assessment Policy 2022/23
Council Risk Assessment 22/23 (adopted 18 May 2022)

Scheme of Delegation
Scheme of Delegation (adopted 18 May 2022)

Social Media and Electronic Communication Policy
Social Media Policy (adopted 17 March 2021)

Staffing Committee
Terms of reference for the staffing committee (adopted 5 May 2021)

Staff: Appraisal Policy 
Appraisal Policy (adopted 15 November 2017)

Staff: Dignity at Work Policy
Dignity at Work Policy  / Anti-Bullying (adopted 20 March 2019)

Staff: Grievance Policy
Grievance Policy (adopted 21 March 2018)

Staff Recruitment Policy 
Recruitment Policy (adopted 15 November 2017)

Training and Development Policy 
Training and Development Policy (re-adopted 16 September 2020)

Vacancy Procedure for Councillors 
Vacancy Procedure (adopted 3 August 2021)

Councillor Vacancy Co-option Application Form 
Councillor Co-option Application Form (3 August 2021)

Virtual Meeting Procedure
Virtual Meeting Procedure (adopted 20 May 2020)

Website Accessibility Statement
Website Accessibility Statement (adopted 16 September 2020)
Also available as a web page

Website Policy 
Website Policy (adopted 17 November 2021)

Primary Sidebar

Follow us on

  • Facebook

Forthcoming Events

Sep
21
Wed
7:30 pm Parish Council Meeting @ Community Room, Gagle Brook Scool
Parish Council Meeting @ Community Room, Gagle Brook Scool
Sep 21 @ 7:30 pm – 9:30 pm
 
Nov
16
Wed
7:30 pm Parish Council Meeting @ Community Room, Gagle Brook Scool
Parish Council Meeting @ Community Room, Gagle Brook Scool
Nov 16 @ 7:30 pm – 9:30 pm
 
View Calendar

Sign up to receive our Agenda and other news

* indicates required

Latest News

Springfield Road in Morning Sun

Please be vigilant

As the temperatures are set to soar again this week, please be vigilant around the grass areas which are so dry. If at all possible, please do not smoke or discard cigarettes near the areas and if you see any smoke please dial 999 … [Read More...] about Please be vigilant

Electric Blanket Flyer 2022

Electric Blanket Testing – 2022

For over 20 years the Fire Service has been testing Oxfordshire residents’ electric blankets and this service is available again this year. Book an appointment by calling 01865 895999 Option 3 or email duty.officer@oxfordshire.gov.uk Cherwell's … [Read More...] about Electric Blanket Testing – 2022

Copyright © 2022 · Terms Of Use · Privacy Policy · Navitas Websites Aylesbury